How long does it take to catch up on a year of bookkeeping?
For most small businesses with one bank account and moderate transaction volume, catching up on a year of bookkeeping takes two to four weeks. More complex situations can stretch to six weeks or longer depending on what we’re working with.
Transaction volume is the biggest factor. A consulting firm with 40 transactions a month is a different project than a restaurant processing hundreds of transactions weekly. More transactions mean more categorization decisions, more questions that need answers, and more time spent reconciling each month.
The number of accounts matters too. One business checking account is straightforward. Add a business credit card, a PayPal account, Venmo, Square, and a savings account, and the work multiplies. Each account needs to be reviewed, categorized, and reconciled against statements. Transferring money between accounts creates additional entries that need to match up on both sides.
Documentation gaps slow things down more than anything else. If you have clean bank and credit card statements for the full year, we can move quickly. If there are missing months, unexplained transfers, or transactions you can’t remember, we have to pause and wait for answers. That back-and-forth adds days or weeks to the timeline.
Business complexity plays a role. A service business with straightforward income and expenses moves faster than a business with inventory, subcontractors, or multiple revenue streams. Restaurants and construction companies typically take longer because of the detailed tracking those industries require.
You can speed things up on your end. Gather all bank and credit card statements before we start. Provide login access to financial accounts so we can pull transactions directly. Respond quickly when we ask about specific charges. Let us know upfront about anything unusual like loans, equipment purchases, or changes in how you operated. The actual bookkeeping work happens on our side, but timelines stretch when we’re waiting days for responses to questions.
Once the catch-up project is done, staying current is much easier. Monthly bookkeeping takes a fraction of the time because transactions are fresh and you remember what they were for. The real cost of falling behind isn’t just the catch-up fee. It’s losing visibility into how your business is actually doing while you’re waiting to get current.
LA's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a clear price for the work.
More Questions
How do I separate personal and business finances?
Open a dedicated business bank account and credit card, then use only those for business transactions. Pay yourself through formal draws or payroll rather than spending business money on personal purchases. Clean separation makes bookkeeping easier and protects you if audited.
Read answerHow do optometrists track inventory and frame costs?
Track each frame as an individual SKU with its cost, vendor, and category. Use practice management software or QuickBooks inventory features to connect purchases to sales, and run physical counts regularly to catch shrinkage and slow-moving stock.
Read answerHow far back should my financial records go when selling my business?
Most buyers expect three to five years of financial history. This timeframe shows trends and consistency, and banks typically require three years for SBA financing. Quality matters as much as quantity, so focus on clean, reconciled records.
Read answerHow do I track patient payments and insurance claims together?
Your practice management software handles the claim-level detail while your accounting software holds summary revenue and receivables. The key is syncing deposits correctly and reconciling A/R between both systems monthly.
Read answerHow do I budget for staff payroll in my dental practice?
Staff payroll typically runs 25-30% of collections in dental practices. Build your budget using fully-loaded labor costs, not just wages, and track monthly against collections to catch problems early.
Read answerHow do I prepare my financials to sell my business?
Buyers pay for what they can verify. That means separating personal expenses from business costs, reconciling all accounts, preparing consistent financial statements for the past two to three years, and documenting everything that supports your numbers.
Read answer