Accounts Payable
We process vendor invoices, track what you owe, and make sure payments go out on time. Your bills get handled without you having to chase them.
What This Is
Running a business means owing money to other businesses. Suppliers, contractors, landlords, software subscriptions, utilities, insurance. Each vendor has their own invoice format, their own payment terms, their own due date. Keeping track of all of it takes time you probably don’t have.
We take over the entire accounts payable function. Invoices come to us. We verify them, enter them into your accounting system, and schedule payments based on due dates and your cash position. Bills get paid on time. Records stay organized. You stop worrying about what you forgot to pay.
The Process
The Process
We receive and organize all vendor invoices. Each one gets verified against purchase orders or agreements, entered into QuickBooks with proper coding, and scheduled for payment. When payments go out, the records update automatically so your books stay current.
The Communication
The Communication
Before any large payment or unusual expense goes out, you hear from us. We flag invoices that look off. We coordinate timing around your cash flow. You stay in control without having to manage the details yourself.
Why This Matters
Late payments cost more than just late fees. Pay a vendor late enough times and they stop extending credit. They require payment upfront or refuse to work with you entirely. The contractor who used to prioritize your jobs now bumps you to the back of the line because they know getting paid will be a hassle.
The other cost is mental. You’re running a business and half your brain is trying to remember whether you paid that invoice from two weeks ago. You see an email from a vendor and your stomach drops wondering if it’s a past due notice. This low-level anxiety eats at you even when there’s no actual problem.
Scattered Systems
Scattered Systems
Invoices arrive by mail, email, text, and sometimes verbal agreement. Some sit on your desk. Some get buried in your inbox. Some you meant to log somewhere but never did. Every scattered invoice is a potential missed payment waiting to surprise you.
Cash Flow Surprises
Cash Flow Surprises
Forgotten bills surface at the worst times. You think you have enough cash to cover payroll, then three invoices you forgot about come due the same week. Without a clear picture of what you owe, you’re always one bad week away from a cash crunch.
What Changes
Every bill gets paid on time. Vendors get their money when they expect it. You stop getting late notices and awkward calls asking about overdue invoices. Your reputation with the businesses you rely on stays intact.
More importantly, you know exactly what you owe at any moment. When you’re deciding whether to take on a new expense or make a big purchase, you have real numbers to work with. No more guessing whether you can afford something based on what’s in the bank account today.
Time Back
Time Back
Opening mail, sorting invoices, logging bills, writing checks, tracking payments, filing receipts. This work adds up to hours every week. Those hours go back to you for work that actually grows your business or for time away from the business entirely.
Clear Visibility
Clear Visibility
You get reports showing what’s owed, what’s coming due, and what’s been paid. When your accountant or CPA needs information, the records are organized and accessible. When you need to plan cash flow for the next month, the data is there.
LA's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a clear price for the work.