Accounts Receivable
Customer invoicing, payment tracking, and collections follow-up that keeps cash flowing into your business. We handle the paperwork and the uncomfortable follow-up calls so you can focus on earning revenue.
What This Is
Accounts receivable management covers everything between completing work and getting paid. We send invoices promptly, track which ones are outstanding, follow up on late payments, and maintain aging reports showing who owes what and for how long.
Most small business owners handle this themselves in spare moments. Invoices go out days or weeks after the work is done. Follow-ups happen when someone remembers, if at all. Aging reports don’t exist. It works until cash gets tight and you realize thousands of dollars are sitting in unpaid invoices.
The Invoicing
The Invoicing
We generate and send invoices on a consistent schedule. When work is complete, the invoice goes out. Payment terms and amounts are tracked automatically. Nothing falls through the cracks because you were busy with actual work.
The Follow-Up
The Follow-Up
We monitor payment due dates and send reminders before invoices become overdue. If payment is late, we handle the follow-up professionally. You don’t make awkward calls to customers you need to keep happy. We do it for you.
Why This Matters
Your profit and loss statement might show a healthy margin. Your bank account tells a different story. The gap between earning revenue and collecting it is where cash flow problems live. You’ve done the work. You’ve earned the money. You just don’t have it yet because no one is systematically following up on outstanding invoices.
Chasing payments is uncomfortable. These are customers you want to keep. Calling about an overdue invoice feels confrontational. So you put it off. You tell yourself you’ll send a reminder next week. Meanwhile, the invoice ages from 30 days to 60 to 90. Eventually it becomes awkward to mention at all.
The Cash Gap
The Cash Gap
You can be profitable and still run out of cash. A contractor finishes a $40,000 job in March but doesn’t get paid until June. In the meantime, payroll is due, suppliers need payment, and there’s nothing in the account but receivables. The work was profitable. The timing nearly sank the business.
The Relationship Strain
The Relationship Strain
Following up on late payments feels like threatening a customer. Many business owners soften the ask so much it loses all urgency. Others avoid it entirely and hope the customer remembers. Neither approach works well. Professional, timely follow-up actually makes collections easier while preserving the relationship.
What Changes
Invoices go out the same day or week work is completed. Every payment has a due date. Every due date has a follow-up sequence. Overdue accounts get professional reminders. You stop wondering if you remembered to invoice that job from last month or whether your customer ever got the email.
Cash flow becomes more predictable. When invoices are sent promptly and followed up consistently, payments come in faster. You spend less time worrying about collections and more time on the work that generates revenue in the first place.
Faster Collections
Faster Collections
Systematic follow-up reduces your average days outstanding. Invoices that used to sit unpaid for 60 or 90 days get paid in 30. The money you’ve earned actually shows up in your account instead of aging on a spreadsheet you don’t look at.
Clear Aging Reports
Clear Aging Reports
You know exactly who owes you money and for how long. Which invoices are current. Which are 30 days past due. Which are becoming problems. Weekly reports give you visibility without requiring you to track it yourself.
LA's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a clear price for the work.