Full-Service Payroll
We process your payroll every pay period. You approve hours and we handle wage calculations, tax deposits, and California filings.
What This Is
California payroll involves more than just cutting checks. Between EDD requirements, state disability insurance, paid sick leave tracking, and local tax obligations, there are layers of compliance that don’t exist in most other states. You can learn all of this yourself or you can have someone handle it who already knows the rules.
Each pay period, you send us hours or confirm salary amounts. We calculate gross pay and all required withholdings. We process direct deposits. We remit taxes to federal and state agencies. You get a summary of what went out and you move on with your day.
Every Pay Period
Every Pay Period
Calculate wages including overtime and any adjustments. Process federal and California state withholdings. Handle SDI and other state-mandated deductions. Send direct deposits to employees. Remit tax payments to the IRS and EDD on your behalf.
Quarterly and Year-End
Quarterly and Year-End
File Form 941 with the IRS each quarter. Submit California DE 9 and DE 9C reports to EDD. Prepare and distribute W-2s to employees in January. File W-3 transmittals. Handle the compliance work that happens outside the regular pay cycle.
Why This Matters
Payroll runs on a schedule that doesn’t pause for busy weeks or unexpected problems. Employees expect to be paid on time every single period. The EDD expects tax deposits on time regardless of whether you remembered the deadline or calculated the numbers correctly.
Running payroll yourself is manageable until you’re slammed with customer work, traveling, or dealing with an emergency. Then it becomes another deadline you’re scrambling to meet at the last minute. And in California, the penalties for getting it wrong add up faster than you might expect.
The Recurring Commitment
The Recurring Commitment
Payroll happens every week or every two weeks. It takes a few hours each time once you factor in data entry, verifying calculations, and making sure deposits clear. That time adds up to 50 or more hours per year. Hours you could spend on actual business work.
California Penalties
California Penalties
Late payroll tax deposit? Penalty. Missed quarterly filing? Penalty and possible audit. California is aggressive about enforcement and the EDD does not accept excuses. Small mistakes become expensive problems if they go unaddressed for a few periods.
What Changes
Payroll runs without demanding your attention every pay period. Employees get paid on schedule. Tax deposits happen automatically. Quarterly reports get filed before you think about them. The administrative work of managing payroll disappears from your list of concerns.
When questions come up, you have someone to call who already knows your setup. Not a call center. Someone in the San Gabriel Valley who understands California requirements and can give you a straight answer about your specific situation.
Hours Returned
Hours Returned
The time you were spending on payroll processing goes back to you. Over the course of a year, that adds up to a week or more of working hours. Time better spent serving customers, managing employees, or just stepping away from the desk.
Compliance Covered
Compliance Covered
California wage laws change. Tax rates get updated. New reporting requirements take effect. All of that gets handled without you having to monitor state websites or figure out what changed. Your payroll stays compliant because someone is watching the rules for you.
LA's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a clear price for the work.